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Executive Assistant

  • Hybrid
    • Denver, Colorado, United States
  • $52,000 - $72,000 per year

Job description

ABOUT METRO CARING

Metro Caring offers innovative programming in Food Access, Nutrition, Urban Agriculture, Community Development, and Community Organizing. We know that Coloradans don’t go hungry because of a lack of food. Coloradans go hungry because they can’t afford to put food on the table. Unaffordable housing, low wages, an industrialized food system, and centuries of racism and oppression are some of the leading causes that force people to go hungry. We need bold new solutions to tackle these root causes. By investing in community wealth building, organizing our community leaders, and exploring innovative solutions to our food system, we know that, together, we can end hunger at its root.

Mission

As one of Colorado’s leading anti-hunger organizations, Metro Caring works with our community to meet people’s immediate need for nutritious, culturally relevant food while building a movement to end hunger at its root.

Our Values

We’re guided by shared values that reflect our vision and mission. These values shape our daily work, influence our decisions, and help us evaluate our impact as we strive to make a positive difference in our community. We guide ourselves by seven core values:

  • Pursue Equity

  • Champion the Mission

  • Rise Together

  • Find the Joy

  • Own It

  • Are Brave

  • Think Outside the Box

ABOUT THE ROLE

We are seeking a talented Executive Assistant to support our Visionary Chief Executive Officer (Sienicki) and our Integrator Chief Executive Officer (Erik Hicks). This experienced administrative professional will provide support to the CEOs by supporting key projects and performing important functions such as handling their calendars and emails, organizing, and preparing for meetings and conferences, and assisting in Board of Directors relations. The Executive Assistant will contribute to Metro Caring’s mission by providing efficient, personalized, and timely support to leadership as they envision and implement Metro Caring’s mission. Metro Caring is seeking an adaptable individual who is passionate about our mission and excited to serve in this role long-term. This position reports to the CEOs and will be located in Denver, CO with a hybrid work-from-home/work-from-office schedule throughout the week, including a 32-hour, four-day work week.


The ideal candidate for the Executive Assistant role is a highly organized, proactive, and resourceful professional who thrives in a fast-paced, mission-driven environment. They excel at managing multiple priorities, building strong relationships, and acting as a strategic partner to senior leadership. The candidate will bring exceptional attention to detail and the ability to anticipate needs, ensuring the seamless coordination of schedules, communications, and administrative tasks. They will play a pivotal role in supporting Metro Caring’s vision by fostering collaboration and maintaining an environment where the team can focus on co-creating impactful solutions with the community. This leader will offer genuine empathy for others with a focus on deeply understanding the rich Metro Caring community. They will have an appreciation for working in partnership and service within a community of diverse populations, treating others with respect regardless of race, ethnicity, age, education, socio­ economic status, sexual orientation, or physical and mental abilities.


KEY RESPONSIBILITIES 

Executive Leadership Support

  • Email Management: Organize and manage the co-CEOs’ inboxes, responding to or redirecting emails as needed. Act as the main contact for sensitive and critical communications, ensuring actions align with organizational policies and each CEO’s style.

  • Calendar Management: Schedule and coordinate the co-CEOs’ calendars, prioritize requests, and resolve conflicts to ensure smooth daily operations.

  • Travel Coordination: Arrange all travel, including bookings, itineraries, and expense reporting.

  • Project Management: Assist with co-CEOs’ projects by identifying obstacles and facilitating progress toward goals.

  • Fundraising Support: Partner with the Development team to coordinate fundraising efforts, including managing call lists, donor notes, and meetings.

  • Meeting Preparation: Handle logistics, scheduling, presentation materials, and communication for internal and external meetings, ensuring language inclusivity.

  • Communications: Collaborate with the Communications team to reflect the CEO-Visionary’s voice in organizational messaging.

  • Strategic Support: Work with the CEO-Integrator to implement the organization’s strategic vision.

  • Expense Management: Prepare and submit expense and reimbursement forms.

  • Data Tracking: Maintain records of partnerships, donor cultivation calls, and meetings.

Board of Directors Management

  • Meeting Support: Attend Board meetings, take minutes, and manage documents in Microsoft Teams.

  • Communication: Act as a liaison between staff and the Board.

  • Meeting Preparation: Prepare and share meeting packets, minutes, and the Board calendar.

  • Board Chair Support: Assist the Board Chair with projects, meetings, and donor relations.

  • Calendar and Task Management: Maintain the annual Board calendar to ensure key tasks are completed.

  • Recruitment and Onboarding: Support recruitment, onboarding, and evaluation of Board members.

Strategic Project Support

  • Meeting Organization: Coordinate materials, scheduling, and follow-ups for key meetings such as Board, staff, and strategic planning sessions.

  • Financial Coordination: Assist finance staff in ensuring the CEO-Integrator completes financial tasks like grant reviews, signing checks, and banking.

  • Task Assistance: Support additional delegated projects and assignments.

Culture of Engagement

  • Participate in team and all-staff meetings, retreats, and training sessions.

  • Attend a "Planting Seeds" tour within the first month and invite at least two contacts annually.

  • Complete a quarterly shift in another program or department.

  • Join a staff council to support Metro Caring’s workplace culture.

  • Take part in IDEA and anti-oppression training to integrate core values into daily work.

  • Attend weekly volunteer gatherings to connect with the broader community.

Job requirements

To be successful in this role:

  • You are passionate about addressing hunger and its root causes in our community

  • You have exceptional organizational skills. You can juggle multiple priorities, manage deadlines, and maintain attention to detail in a dynamic environment. Your attention to detail ensures accuracy in scheduling, correspondence, and meeting preparation.

  • You are a proactive problem solver who anticipates challenges and proposes effective solutions to keep operations running smoothly.

  • You have strong skills in communication with a proactive, positive, open, and effective communication style. You give and welcome constructive feedback to those you work with. You write and speak clearly, professionally, and with cultural competence when interacting with diverse stakeholders.

  • You have a track record of discretion and confidentiality. You handle sensitive information with the utmost professionalism and integrity.

  • You demonstrate technological proficiency with tools like Microsoft Office, Teams, and other relevant platforms for scheduling, document management, and communication.

  • You prioritize tasks effectively, aligning tasks with the broader goals and vision of the organization. You meet deadlines consistently in a fast-paced work environment showcasing your time management and strategic thinking.

  • You take initiative and ownership of your responsibilities, seek opportunities to improve processes, and consistently go the extra mile.

  • You demonstrate exceptional interpersonal skills, resulting in excellence in communication. In alignment with Metro Caring’s culture, you are humble, empathetic, inspiring, and dependable with a high degree of emotional intelligence.

  • You can get your work done in 32 hours and join us in enjoying a four-day work week with a 3-day weekend to recharge.

  • You have at least 3-5 years of Executive Assistant experience.

IMPORTANT DETAILS

  • Location: Denver, CO

  • Time: Full time, with a 4-day, 32-hour work week.

  • Compensation: $52,000 - $72,000 full-time, exempt, annual salary.

  • Benefits:

    • Four-day workweek with 32 hours per week of work, allowing a 3-day weekend to recharge

    • 96 hours per year of paid time off, as well as paid sick leave, paid holidays, and paid family leave.

    • We also offer participation after 3 months of employment in our 401K retirement plan with a 5% employer-paid match.

    • After 5 years of employment, a sabbatical is offered to staff

    • Metro Caring supports flexible work schedules, and an organizational culture that centers on our mission and values, the pursuit of equity, continuous improvement, and community leadership in all we do.

  • Reporting: This role will report to the CEO - Integrator

APPLICATION PROCESS AND TIMELINE

  • Applications Open: This application should take about 20-30 minutes including submitting your resume and a few questions.

  • Phone Interviews (30 minutes)

  • Coffee Interviews with CEOs (1 hour): This interview will dig into the details of your professional experience in relation to this role. There will be virtual options for non-Denver metro area candidates.

  • Project (1 hour): If moving to the project phase, you will receive a project scope which will take about 1 hour to complete. A $75 stipend will be provided for the time that candidates spend on this project.

  • In-Person Final Interviews (3 hours): These will be with members of the team, as well as potentially members of the Board so that you can learn more about the organization and we can dig into any final questions to ensure mutual alignment. These will be in person in Denver.

  • Reference Calls: Final candidates will share 3 professional references and we will reach out to them for 15-minute phone calls.

  • Final Offer Made in February

Importance of Inclusion and Belonging

Please note: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don’t meet 100% of the job qualifications and/or requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.

Metro Caring is an equal-opportunity employer. The organization is dedicated to the goal of building and maintaining a diverse and inclusive staff. We encourage applications from qualified individuals of all backgrounds. Black, Indigenous, People of Color (BlPOC), veterans, first-generation Americans, and those who identify as LGBTQ and non-binary are strongly encouraged to apply.


Ready to apply?

If you share our values and our enthusiasm for building a movement to end hunger at its root causes and champion food as a basic human right in solidarity with the community, we’d love to review your application! Instead of a cover letter, we ask you to submit your resume and answer a few questions to share a bit more about you.

Note: Applicants must have reliable transportation. Relocation costs are not covered by Metro Caring.


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